To be responsible for the efficient functioning of the supply chain management function in the PSETA. To ensure due process, compliant procurement and supplier management practices are maintained.
DUTIES & RESPONSIBILITIES:
• Manages the Department, develops APP, operational plans and performance
reports.
• Produces monthly and quarterly reports in compliance with DHET
requirements.
• Applies appropriate prescribed policies in procurement of goods and services, as directed by National Treasury.
• Implements and complies with prescribed SCM requirements.
• Ensures resourceful acquisition and optimization.
• Provides appropriate support and advice to bid committees.
• Drafts and presents appropriate supply chain reporting.
• Applies appropriate principles and policy in supplier management.
• Manages process of Asset management – Acquisition and Disposal.
• Manages the SCM unit and implements prescribed processes in terms of
legislation and Treasury Regulations.
• Ensures the effective and efficient demand, acquisition and logistics
management functions.
• Develops an SCM strategy, demand- and procurement plan, aligned with
overall organisational strategy and budget.
• Provides effective and efficient contract- and service provider management,
compliant with stipulations of the respective frameworks and legislation.
• Ensures completeness of drafted contracts (approvals and signatures).
• Obtains monthly updates of procurement thresholds’ from National Treasury.
• Monitors the operation of controls and procedures in order to ensure the
integrity of PSETA.
• Develops and maintains a quality assurance and improvement program that
covers all aspects of the policy and risk activity.
• Identifies and monitors departmental risks and develop and maintain a risk
register.
• Establishes and maintain a system to monitor the dispositions of results
communicated to management.
• Provides support to the Internal Auditors and AG and respond to the findings.
• Ensures that all action plans are in place to address internal and external
audit findings and monitor progress against these plans.
• Develops departmental plans, business processes and budgets and manage
the financial, risks and other resources relating to the Quality Assurance
function in the PSETA.
• Ensures compliance with Section 51 of the PFMA to prevent fruitless, wasteful
and irregular expenditure.
• Ensures compliance with all relevant regulations and policy frameworks.
• Establishes and maintains SCM management structures.
• Develops and facilitates the implementation of the supply chain management
systems consistent with legislative and other good governance arrangements.
• Works collaboratively with stakeholders by establishing and maintaining
effective working relationships.
• Represents PSETA in meetings with stakeholders.
• Solves problems creatively whilst demonstrating a high level of integrity in line with PSETA core values.
• Provides advice and guidance to Management on internal stakeholder related
matters.
• Manages relationships in accordance with policies and procedures and legal
requirements.
• Develops, implements and monitors a stakeholder management system.
• Monitors and measures performance quarterly by conducting employee
appraisals.
• Identifies areas of development and draws up action plans to address poor
performance.
• Ensures ongoing training and development of employees.
• Addresses employee relations matters fairly and promptly.
• Sets performance objectives for team by cascading of corporate initiatives into individual performance contracts.
• Ensures that all employees have signed performance agreements.
• Contributes to the budget preparation process.
• Ensures the effective, efficient, economical and transparent use of financial
and other resources.
• Monitors expenditure against budget and ensures spending occurs within
budgetary limits.
• Explores opportunities to reduce costs.
• Ensures divisional, regional and departmental budget monitoring in line with
PSETA financial guidelines.