PURPOSE: -
To contribute to providing administrative support to an allocated team, to promote administrative efficiency in day-to-day operations.
KEY PERFORMANCE AREAS: -
- Provide administrative and logistical support to Area Managers and Foremen.
- Coordinate meetings, scheduling, agenda preparation, minute-taking and traking of action items.
- Manager stationery and PPE requests, inventory tracking, and record keeping for all Logistics personnel.
- Coordinates travel arrangements.
- Arranging both in-house and external conference functions and events.
- Ordering and maintaining stationery and equipment.
- Office Administration and support.
- Mails documents and newsletters and other information as and when required.
- Prepares and types documents, letters and reports.
- Co-ordination and implementation of office procedures.
- Organising and storing paperwork, documents and computer-based information.
- Photocopying and printing various documents, sometimes on behalf of other colleagues.
- Complete forms in accordance with company procedures.
- Types and distributes meeting notes, routine correspondence, and reports.
- Receives and responds to correspondence.
- Performs sorting, filing, and cross referencing of materials and documents.
- Utilises, reconciles and manipulates data for management reports from different internal and external sources.
- Captures data in standardised format.