Project Administrator

About the Role

DUTIES: -

Finance Administration:
- Processing Goods Received Vouchers (GRVs) for all invoices received from suppliers on the Oracle Cloud Financial System (OCF).
- Tracking outstanding commitments for CERI projects to ensure financial accuracy and accountability.
- Processing Goods Received Vouchers (GRVs) for all invoices received from suppliers on the Oracle Cloud.
- Receiving and carefully verifying orders delivered to CERI, ensuring that all items match purchase orders.
- Assisting with cost allocations on cost centres for accurate reporting purposes.
- Processing expense claims for staff, ensuring timely reimbursement and accurate financial records.
- Preparing and tracking journals.

Procurement Administration:
- Managing weekly orders for essential supplies, ensuring that all necessary items are available to support project activities.
- Placing orders for IT equipment and coordinating travel arrangements, ensuring that all procurement processes comply with the University's policies.
- Processing internal requisitions (IDO).

Requirements

• Undergraduate qualification in a relevant field (e.g. business administration, project administration, or finance).
• At least one year's experience in project administration or finance, preferably in a research or academic setting.
• Strong organisational and multitasking abilities.
• Attention to detail and accuracy in financial and procurement processes.
• The ability to work independently and as part of a team.
• Familiarity with university or research-related procurement processes.
• Prior experience in multi-site or collaborative research projects.
• Proficiency in financial management systems (e.g. OCF).
• Excellent communication skills.