Reporting directly to the Manager: Grants & Project Management, the incumbent shall be responsible to:
• Analyse the profiles per category and report on the findings;
• Analyse the validity and reconciliation of the data, identifying potential anomalies and issues and reporting on these as required;
• Develop recommendations to support data collection, analysis and quality issues;
• Conduct data analysis on ad hoc requests and requirements as necessary;
• Implement tools to review data for Grants and any other relevant reports as required;
• Analyse data completeness and accuracy;
• Track receipt of any additional required data from recipients and address when it is not received
• Verify the data using approved verification tools and methodologies;
• Address data issues as per policy and as agreed;
• Prepare and Publish approved application adverts and supporting documents;
• Respond to queries related to the Discretionary Grant;
• Brief of the Call Centre and key internal staff on the DG process;
• Oversee the receipt and review of grant applications;
• Oversee the Compilation of the schedule of applications received;
• Evaluate the grant application in line with the defined criteria;
• Receive and update application schedule with DD outcomes / reports;
• Conduct Due Diligence visits and prepare related reports;
• Consolidate the Due Diligence report and oversee the update of the application schedule;
• Oversee the preparation of the files for LPERC and assist with the preparation of memos;
• Present recommendations to LPERC on request;
• Prepare grant award letters and issue to LP Practitioners;
• Consolidate acceptance letters from LP Practitioners and notify LP Manager of any changes;
• Ensure that all LPERC minutes are prepared and filed securely;
• Liaise with LP Manager to obtain the latest approved grant contract templates;
• Populate the DG Contract templates and issue to LP Practitioners;
• Monitor the progress of implementation of the grant contracts;
• Receive memos to extend or terminate contracts from LP Practitioners and add to the LPERC agenda;
• Draft addenda and issue to LP Practitioners;
• Prepare and send close out letters and inform Finance to write back the contract balances;
• Record and track signed contracts;
• Oversee the compilation of contract monitoring schedules in line with the contract conditions;
• Monitor the maintenance of the grant commitment schedule and project register to facilitate effective cash flow management;
• Liaise with finance on grant payments in line with the contracts;
• Communicate write backs and contract adjustments to Finance to update the Commitment Register;
• Prepare quarterly exception reports on Grant Contracts where there is no progress or expenditure;
• Consolidate the LP Practitioners’ monthly reports and update the project register with any changes;
• Prepare reports on grant allocation and -performance;
• Implement and maintain the reporting procedures;
• Conduct report analysis and develop and present feedback; and
• Perform any other duty(ies) that may be delegated by the Manager from time to time.