Team Administrator (Shared)

About the Role

Provide end-to-end administrative support, consolidate reports and maintain the records management system for the unit.

GENERAL ADMINISTRATION
- Provide administrative support to the unit:
Manage day-to-day administrative activities
Manage diaries and arrange meetings
Organise refreshments when required for meetings
Make logistics arrangements for internal and external engagements
Take minutes, distribute for inputs and follow up on actions required
- Perform administrative duties including typing and editing of reports, confidential correspondence and general documentation, filling, faxing, photocopying, and administrative work.

REPORTING AND DATABASE ADMINISTRATION
- Assist in the coordination/preparation and alignment of unit/s balanced scorecard (BSC), and track and monitor plans to provide reports to the team.
- Coordinate the preparation of the divisional/unit budgets and monitor the spending together with the budget owner.
- Undertake project management tasks and provide project administration support on allocated projects.
- Prepare and present reports concerning activities, expenses, budgets and other items affecting the division/unit.

Requirements

• Bachelor’s Degree in Office Administration, Project Management or Business Administration.
• Postgraduate Degree in Business Administration, Economics, Finance or Project Management - Desirable
• SAP Procurement experience - Desirable
• A minimum of 5 years’ experience in providing administrative support to Teams.
• Experience in communicating (verbal and written) and drafting reports and presentations for Executives and Board level.
• Experience in coordinating, consolidating and tracking cross-functional projects and stakeholder engagements.
• High proficiency with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
• Desirable Experience - Experience in the banking and/or financial services sector.